Accounts Receivable Specialist

The AR Specialist is responsible for timely and accurate application of customer payments and maintenance of accounts receivable records. This role plays a critical part in ensuring cash is applied correctly, accounts are reconciled accurately, and AR data integrity is maintained.

The specialist works closely with internal partners and, when needed, external customers to resolve discrepancies, support reconciliations, and meet daily, weekly, and monthly performance expectations.

Key Responsibilities

Cash Application & Transaction Processing

• Apply customer payments accurately and timely against open receivables in accordance with remittance detail
• Process adjustments with appropriate documentation and approvals
• Maintain accurate AR records and ensure transactional integrity

Audit, Reconciliation & Issue Resolution

• Review payment and adjustment activity to ensure accuracy and compliance with established controls
• Collaborate with internal teams and external customers to reconcile accounts and resolve discrepancies
• Identify variances or errors and escalate appropriately

Reporting, Metrics & Controls

• Meet daily, weekly, and monthly productivity and accuracy metrics
• Monitor own work to ensure quality, completeness, and timeliness
• Support audit requests and internal reviews as needed

Collaboration & Close Support

• Partner with Finance Account Specialists and other AR team members to ensure accounts are maintained properly
• Assist with month-end close activities related to cash application and AR
• Support special projects or process improvement efforts as assigned
• Other duties as assigned.

To be successful in this role, the individual must demonstrate strength in the following areas:

Cash Application & AR Accuracy

• Strong understanding of cash application processes, adjustments, and AR transactions

• High attention to detail with a focus on accuracy and completeness

Analytical & Problem-Solving Skills

• Ability to review data, identify discrepancies, and resolve issues efficiently

• Comfortable researching transactions and reconciling differences

Customer & Internal Partnership

• Responsive and professional when working with internal teams and external customers

• Maintains confidentiality and exercises sound judgment

Data, Tools & Technical Skills

• Strong Excel skills, including VLOOKUPs and Pivot Tables

• Comfortable working in AR systems and learning new tools

Organization & Accountability

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Takes ownership of work and follows through on commitments

Required

• High School Diploma or GED
• 2-5 years of experience in accounts receivable, cash application, bookkeeping, or related accounting support roles
• Strong attention to detail and organizational skills
• Ability to work independently while collaborating effectively within a team

Preferred

• Experience working in an ERP or accounting system
• Advanced Excel proficiency
• Exposure to month-end close or reconciliation activities

NOT EXCLUSIVE

The duties outlined in this document are not limited to what is presented and are not exclusive. You may be asked from time to time to perform additional duties by your supervisor.