Grant Administrator IV (Adam Smith Center for Academic Freedom)

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Grant Administrator IV oversees the pre-award and post-award administration of large, complex federal grants and contracts for an assigned research unit. This position provides senior-level fiscal, administrative, and compliance support for a multi-year U.S. Department of Education funded program supporting statewide professional learning in American History and Civics. The incumbent exercises independent judgment in interpreting sponsor regulations, developing and monitoring budgets, evaluating expenditures, and ensuring compliance with federal, state, and University policies. The Grant Administrator IV serves as a liaison between the Principal Investigator, the Division of Research, and other University administrative offices to ensure timely and accurate execution of grant-funded activities. Prepares quarterly reports for funding authorities after consultations with all relevant stakeholders.

• Oversees pre-award and post-award administration of large and complex grants and contracts for the assigned department or research area. Develops grant budgets and provides guidance to faculty and administrators on fiscal, administrative, and compliance matters related to sponsored programs. Serves as a liaison among the Principal Investigator, the Co-Principal Investigator, the Division of Research, and central administrative offices to facilitate effective grant management.
• Monitors, reconciles, and forecasts grant expenditures; prepares financial reports and analyses to support program planning and decision-making. Evaluates expenditure documents for allowability, allocability, and appropriateness in accordance with federal, state, sponsor, and University guidelines. Coordinates procurement and contracting activities related to grant-funded programs, including consultants, speakers, external evaluators, and service providers.
• Oversees participant support costs, including stipends and travel-related expenditures associated with professional learning seminars, virtual activities, and program-related travel. Assists with effort reporting certification to ensure salary and effort charged to the project are accurate and compliant. Assists in the planning, directing, and reporting of grant-funded program activities to ensure alignment with approved scopes of work, timelines, and performance measures.
• Prepares quarterly reports for funding authorities after consultations with all relevant stakeholders. Develops and implements internal operating procedures related to grant administration within the assigned research area. Interprets and applies University, sponsor, and regulatory policies and procedures; recommends changes as necessary to improve compliance and operational efficiency.
• Leads and/or supervises support personnel as required and provides guidance on grant administration processes. Maintains complete, accurate, and audit-ready grant records and supports sponsor reporting, reviews, and audits.

• Bachelor's degree and six (6) years of grant or contract administration experience OR Certified Research Administrator (CRA) and six (6) years of grant or contract administration experience OR equivalent combination of education and ten (10) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

• Experience administering federal grants, preferably U.S. Department of Education funded awards.
• Experience managing multi-year grants involving professional development, participant support costs, travel, and contracted services.
• Familiarity with federal cost principles, effort reporting, and audit requirements for sponsored programs.
• Experience supporting program reporting, evaluation, and performance measurement requirements.
• Knowledge of higher education research administration and financial systems.
• Experience working with faculty, academic units, and central administrative offices.

• Administrative

• $94,713.98 - $104,713.98

Begin time: 8:30 AM

End time: 5:00 PM

• Required to spend 50% or more of time operating a computer

• Criminal Background Check

• Ability to work occasional evenings, weekends and at locations outside of the University
• Ability to work occasional evenings, and/or weekends
• This position is funded by an external source (e.g. a grant or contract)

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.