New

Administrative Assistant

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, Hershey
Feb 10, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Cheng Lab at the Penn State College of Medicine is looking for an organized, proactive and collaborative Administrative Assistant to join the team. This position plays a crucial role in supporting the labs leadership, Dr. Keith Cheng. This role will work closely with Dr. Cheng to provide calendar and scheduling support, meeting coordination, travel arrangements and reimbursements and other support as needed. Deep familiarity with Zoom AI tools will be important. Excellent communication tools and organizational skills will be critical. This position is located fully onsite in Hershey, PA. We are looking for someone who leads with professionalism and attention to detail. Responsibilities include: Organizing and maintaining information; coordinating calendars; scheduling meetings; greeting/referring/assisting visitors or staff; preparing documents and reports; compiling records; and providing general office support. Provide direct administrative support to the head of the Cheng Lab, Dr. Keith Cheng. This includes coordinating meeting logistics including scheduling, material preparation, and agendas. Compose, review, and distribute internal and external communications. Coordinate/prepare travel documents & submit travel reimbursements through SAP Concur. Plan, organize, support, and coordinate daily office activities and administrative processes primarily for Cheng Lab activities and leadership. Provide administrative support, as needed, to the other members of the Cheng Lab. Support and coordinate special events/activities and requirements in collaboration with the other senior members of the Cheng Lab. Reserve spaces, develop itineraries, prepare materials, coordinate work between teams. Collect, organize, research, and analyze information and data to prepare reports, presentations, and summaries. Create and maintain files and databases. Additional administrative support to the lab. May maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized May coordinate hiring interviews for search committees, train, and direct the work of other support staff, students, and wage payroll personnel MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines