Payroll Assistant

The Payroll Assistant provides clerical and administrative support to the payroll function, with a primary focus on timekeeping data entry, reporting, and employee mileage reimbursement processing. This is a long-term temporary, part-time position expected to continue through January 2027, working approximately 15-20 hours per week.

Why work for DePaul?

Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Pay range for this position is $21-$21.30/hour based on experience

Timekeeping & Payroll Support

• Enter and update time edits in the organization's timekeeping system with a high degree of accuracy.
• Run, review, and distribute timekeeping reports as needed.
• Review employee timecards to ensure completeness and accuracy.
• Identify missing or inconsistent time entries and follow up with employees or supervisors for resolution.

Mileage Reimbursement Administration

• Collect employee mileage reimbursement forms and supporting documentation.
• Audit mileage submissions for accuracy, completeness, required approvals, and compliance with company policy.
• Prepare, track, and reconcile employee mileage reimbursement data using Microsoft Excel.
• Follow up with employees and/or supervisors to obtain missing documentation or required signatures.

General Administrative Support

• Maintain organized and accurate records related to payroll and mileage reimbursements.
• Assist with other payroll-related administrative tasks as assigned.

Education & Experience:

• High school diploma or equivalent, preferred.
• Strong data entry skills with a high level of attention to detail.
• Proficiency in Microsoft Excel and basic reporting functions.
• Ability to manage confidential information with discretion and professionalism.
• Strong organizational and follow-up skills with the ability to work independently.

Physical Requirements:

• Ability to sit, stand, and use a computer for extended periods. Must be able to communicate effectively, and perform basic office tasks such as typing, filing, and operating standard office equipment.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualification, merit and program need.