Human Resources Coordinator

Job Description

Human Resources Coordinator

Classification: Non-Exempt

Reports to: Human Resources Manager

Summary/Objective

The Human Resources Coordinator serves as a key administrative and operational partner within the Human Resources team. This role supports day-to-day Human Resources functions by maintaining accurate employee records, coordinating employee programs, and assisting with hiring, onboarding, and compliance activities. The Human Resources Coordinator helps ensure an organized, efficient, and employee-focused Human Resources function.

Primary Functions

1. Enters, updates, and maintains information within Human Resources Information Systems.
2. Serves as the first point of contact for the Human Resources Department by answering phones, routing calls, taking messages, and greeting visitors.
3. Provides assistance and direction to managers and employees regarding basic Human Resources functions, including timecards, policies, procedures, and programs.
4. Registers employees with, and maintains accurate records in, the Nationwide Multistate Licensing System and Registry.
5. Maintains electronic personnel files in compliance with record retention and confidentiality requirements.
6. Assists with onboarding new employees, including completing Form I-9 and E-Verify.
7. Prepares a variety of documents and reports, including required governmental reporting.
8. Responds to internal and external surveys, audits, and data requests in a timely and accurate manner.
9. Orders and distributes name badges, business cards, and supplies.
10. Completes employment verification requests for current and former employees.
11. Ensures all employee changes are accurately reflected on the organizational chart.
12. Monitors and ensures completion of policy acknowledgements and job description acknowledgments within the HRIS, and maintains a list of disclosures.
13. Coordinates the delivery of cards and gifts for employees during special occasions and life events.
14. Prepares and distributes surveys and announcements through the HRIS and company intranet.
15. Assists with coordinating logistics for training events, including food, beverages, and room setup.

Secondary Functions

1. Assists with other HR related tasks as needed.
2. May perform some functions of other HR positions in the absence of an HR team member.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones, photocopiers, fax machines, and various filing systems.

Physical Demands

1. Prolonged periods working at a desk

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

Minimal travel is expected for this position.

Required Education, Experience, and Skills

1. High School Graduate or GED.
2. Proficient with computer-based applications.
3. Exceptional administrative and organizational skills.
4. Ability to effectively manage multiple time-sensitive tasks and projects.
5. Excellent verbal and written communication skills.
6. Ability to adapt to change.

Preferred Education and Experience

1. Post High School Education or 1 year of related experience.
2. Human Resources experience.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.