Executive Assistant

This position provides high-level administrative support to the Animal Cancer Center and its Director. Major duties include managing the Director's calendar and correspondence, liaising with internal and external stakeholders, organizing and executing events, drafting written reports, tracking data and expenditures, managing website and social media updates, hiring and supervising student workers, coordinating meetings, arranging travel, responding to inquiries, and maintaining organized records and files. During periods of lower administrative demand, this position may provide support to clinical oncology services and/or research staff as needed. Other duties as assigned.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

High school diploma or equivalency and three years of progressively responsible administrative or office management experience; or an associate's degree in secretarial science, business administration, or a related discipline and one year of relevant experience; or a bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experienc.

Exceptional communication skills with the ability to produce clear, concise documents and correspondence. Proficient in Google Workspace and Microsoft Office. Strong organizational, time management, and financial management skills. Project management and event planning experience. Resourceful, adaptable, and professional, with discretion in handling sensitive information.

Experience drafting executive-level correspondence and communications on behalf of leadership. Experience updating websites and managing social media accounts. Proficiency in calendar management, meeting coordination, travel arrangements, and event planning and execution. Experience in a healthcare, academic, or research setting. Familiarity with grant or research project coordination, including tracking deadlines and formatting documents. Experience hiring, supervising, or mentoring student workers or volunteers. Experience working in a University setting or in the non-profit sector. Comfort with fundraising / liaising with donors.

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NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.