HR Services Representative, Preboarding

Hourly Pay Range:

HR Services Rep, Preboarding

The HR Services Rep, Preboarding supports the onboarding process for new hires within a healthcare organization by ensuring all required documentation and pre-employment requirements are completed accurately and timely. This role serves as a primary point of contact for new employees during the pre-hire phase and helps ensure compliance with regulatory and organizational standards.

Position Highlights:

• Position: HR Services Rep, Preboarding

• Location: Skokie, IL

• Full Time/Part Time: Full Time

• Hours: Monday-Friday, during normal business hours

• Required Travel: travel to other locations will be required (Arlington Heights and Elmhurst)

What you will do:

• Initiate preboarding activities upon offer acceptance, including sending onboarding instructions and required documentation.

• Assist with Form I-9 completion and ensure proper documentation is obtained in compliance with federal requirements.

• Conduct onboarding and employee file audits to ensure compliance with internal policies, regulatory standards, and accreditation requirements.

• Communicate with candidates to provide guidance on onboarding steps, deadlines, and required documentation.

• Coordinate and track completion of pre-employment requirements such as background checks, drug screens, immunizations, and employment verification.

• Partner with recruiters, HR, and hiring managers to ensure a smooth transition from offer to start date.

• Escalate issues or delays to appropriate team members.

• Ensure adherence to healthcare compliance standards (e.g., credentialing prerequisites, basic regulatory requirements).

What you will need:

• Education: High School diploma or equivalent, required. Associate's degree, preferred

• Certification: n/a

• Experience:

  • 2 years of administrative, HR, or preboarding related experience, required

  • Experience in healthcare or regulated environments, preferred

  • Familiarity with I-9 documentation and pre-boarding screenings, preferred

• Unique or Preferred Skills:

  • Strong organizational, communication, and customer service skills with the ability to manage high-volume onboarding activities in a fast-paced healthcare environment.

  • Basic knowledge of Microsoft Office, HRIS systems and pre-employment systems preferred (Workday and Cisive/PreCheck).

  • Working knowledge of Form I-9 compliance, reverification processes, E-Verify procedures, and employment authorization documentation.

  • Experience in communicating with candidates to resolve missing or incomplete onboarding documentation

  • Experience supporting compliance with Illinois-specific pre-employment and onboarding requirements, including the Healthcare Worker Background Check Act (HCWBCA), DCFS CANTS checks, and fingerprint-based background checks.

  • Strong knowledge of healthcare regulatory and accreditation requirements

  • Experience validating employee licensure, certifications, and required credentials through primary source verification processes and applicable credentialing platforms.

Benefits (For full time or part time positions):

• Opportunity for annual increases based on performance

• Career Pathways to Promote Professional Growth and Development

• Various Medical, Dental, Pet and Vision options

• Tuition Reimbursement

• Free Parking

• Wellness Program Savings Plan

• Health Savings Account Options

• Retirement Options with Company Match

• Paid Time Off and Holiday Pay

• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.