Part-Time Administrative Assistant

Aquent is proud to partner with a global leader in the consumer goods sector, an organization at the forefront of innovation, crafting impactful experiences that resonate with millions worldwide. This esteemed client is dedicated to excellence and fosters an environment where talent thrives and contributes to significant achievements. Join us in connecting with this dynamic organization, where your contributions will directly support a globally recognized brand and its mission to deliver exceptional value.

Are you a highly organized and proactive professional eager to make a tangible impact within a dynamic environment? This is an exciting opportunity to leverage your organizational prowess, directly support critical projects, and contribute to the success of a world-renowned enterprise. You will be instrumental in ensuring the smooth and efficient operation of crucial administrative functions, empowering various stakeholders and driving daily operational excellence. Your ability to skillfully manage competing priorities, handle confidential information with utmost discretion, and coordinate essential logistics will be key to making a significant difference from day one!

What You'll Do

• Provide general secretarial and administrative support, ensuring seamless daily operations.
• Coordinate and manage meetings, conference calls, and in-person appointments, facilitating effective communication.
• Communicate schedules, meeting details, and updates to all participants, keeping everyone informed.
• Arrange domestic and/or international travel as needed, ensuring smooth logistics for team members.
• Prepare and process expense reports accurately and on time, maintaining financial integrity.
• Assist with event planning, logistics, and coordination, contributing to successful engagements.
• Coordinate the shipment, tracking, receipt, and distribution of product samples, supporting key initiatives.
• Maintain accurate sample and shipping documentation, ensuring meticulous record-keeping.
• Handle confidential materials with discretion and minimal supervision, upholding trust and privacy.
• Complete special projects and additional administrative assignments as needed, demonstrating adaptability.
• Manage multiple priorities while maintaining accuracy and meeting deadlines, showcasing exceptional organizational skills.

What You'll Bring

• 2-4 years of previous administrative or coordination experience, demonstrating a solid foundation.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, for efficient task execution.
• Strong organizational and time-management skills, enabling effective prioritization.
• Ability to prioritize and manage multiple assignments simultaneously, thriving in a fast-paced setting.
• Excellent written and verbal communication skills, fostering clear and professional interactions.
• Ability to work effectively with employees and leaders at all organizational levels, promoting collaboration.
• High degree of professionalism, discretion, and attention to detail, ensuring quality outcomes.
• Proactive, adaptable, and comfortable working independently, driving initiatives forward.

Nice-to-Haves

• Experience coordinating shipments or product samples, adding specialized support capabilities.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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