Advancement Administrative Operations Manager

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

We're looking for an experienced administrative professional to manage day to day operations for our Advancement Operations office. This role keeps a busy, collaborative office running smoothly. You'll support office leadership with project tracking and coordination, manage vendors and contracts, oversee budget coordination and expense reconciliation, and serve as the first point of contact for all staff and visitors. You'll also support employee engagement initiatives, staff onboarding, and help plan division-wide meetings and events.

This is a great fit for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Classification Title: Administrative Operations Manager II

Responsibilities:

• Provide administrative and project support to Ad Ops leadership, including tracking action items and following up on deliverables.

• Coordinate cross-functional projects and process improvement efforts and help document administrative procedures so the office runs more consistently.

• Serve as a central point of contact across the office's functional teams (which include prospect research, gift processing, IT, reporting, talent development, donor relations, and event planning), helping align priorities and keep projects moving.

• Manage daily office operations, including developing administrative processes and procedures.

• Handle budgeting, funding allocation, and expense reconciliation for office leadership.

• Serve as the front-facing representative for the office, managing visitor check-in, onboarding logistics, and related office support needs.

• Oversee supply ordering and vendor coordination for the division's Research Park offices.

• Manage vendor contracts from start to finish, including timelines, payments, renewals, and record keeping.

• Support employee engagement and recognition initiatives in partnership with the Employee Engagement Committee, including planning and budgeting for staff events and appreciation activities.

• Coordinate all-staff town halls and division-wide meetings, including scheduling, agendas, presentation materials, and day-of logistics.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience with at least 1+ year(s) of leadership experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Demonstrated experience providing high-level administrative, operational, or project management support to senior leaders, executives, or department leadership.

• Experience building and maintaining effective working relationships with executive leaders, internal stakeholders, vendors, and cross-functional teams.

• Demonstrated success developing, implementing, or improving business processes, operational procedures, or service delivery models.

• Experience working in higher education, nonprofit, or fundraising/advancement settings.

• Experience managing vendor relationships or contracts through a full lifecycle, including renewals and payment tracking.

• Experience with budgeting, funding allocation, or expense reconciliation.

• Experience leading or coordinating cross-functional projects across multiple teams or departments.

• Strong proficiency with Microsoft Office and project tracking tools.

• Strategic thinker with excellent organizational skills, able to manage multiple projects and deadlines simultaneously.

• Demonstrated ability to exercise independent judgment and manage competing priorities with minimal oversight.

Special Instructions to the Applicants:

• The anticipated salary for a well-qualified candidate is between $68,000 and $80,000.

• Advancement and Partnerships values the unique contributions that each team member brings to our division. The final determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above. All offers are contingent on successful background and reference screens.

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

• Classification Title: Administrative Operations Manager II

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

For general application or posting questions, please email talent@ucf.edu.

If an accommodation due to a disability is needed to apply for this position, please email onac@ucf.edu.