Executive Administrator/Board Liaison

The Executive Administrator and Board Liaison position performs a wide variety of administrative tasks to support the work of the President/CEO and is responsible for coordinating all organizational activities that relate to the Bosma Enterprises' Board of Directors. The Executive Administrator will also coordinate Board meetings, events, and/or special projects at the direction of the President/CEO. This position will also be responsible for writing event scripts, outreach speeches, and other communications as assigned. Additionally, the position will work to assist the VP of External Affairs with the development and deployment of external communications. Some travel will be required.

Bachelor's degree with a minimum of two years' experience as an administrative assistant or communications professional preferred. Prior experience with Executives and Board of Directors preferred. Experience could be considered in lieu of education.

• Advanced creative and technical writing skills
• Excellent computer skills.
• Demonstrated proficiency working in a Windows environment with the following software programs: Word, Excel, Outlook, and PowerPoint.
• Exceptional phone skills.
• Demonstrated research skills.
• Passion for solving problems.
• Ability to communicate effectively and professionally, both orally and in writing, to meet the needs of the organization and its customers.
• Self-starter who is an adaptable team player capable of multi-tasking.
• Exceptional organizational and time management skills.
• Ability to meet or exceed tight project deadlines.
• Valid Indiana Driver's License and a verifiable safe driving record.
• Ability to handle confidential information with the highest degree of discretion and professionalism.

• Handle administrative tasks for the President/CEO including: maintaining a weekly schedule, preparing agendas and meeting summaries, managing itineraries and booking travel arrangements, research and track information, and handling important communications
• Serve as liaison on all Board and committee meetings
• Coordinate Board engagement and development, including tracking individualized participation and records for each board member through the Board portal
• Coordinate new Board orientation process and packets
• Prepare communications to Board as directed by President/CEO
• Maintain official minutes of the full Board of Directors (BoD) meetings and records of committee proceedings
• Responsible for sending out all packets (agenda and minutes) before each Committee meeting
• Prepare for BoD meetings and all Committee meetings including: taking notes, coordinating agendas, ordering refreshments, booking conference rooms, and coordinating with IT for projectors or video conferencing
• Assist President/CEO and VP of External Affairs with daily/weekly/monthly communications
• Create and modify documents and presentations for internal and external use
• Maintains professional behavior and respects confidential information
• Manage small events at the request of the President/CEO
• Communicate in a friendly and professional manner with a wide variety of people, including executive and senior level management, employees, members of the Board of Directors, vendors, customers, donors, and the media.
• Ability to research information, seek out resources, and accomplish tasks without a great deal of supervision.
• Complete special projects as needed and other administrative support tasks as assigned.

• Action-Oriented - take strategies and ideas, develop plans and turn them into reality
• Resilient - bouncing back from difficult situations, maintaining a positive outlook and finding a way forward, requires courage and commitment

Opportunity

• I will communicate in a way that makes others feel respected, valued and heard.
• I will actively listen to others when they communicate with me.
• I will work together with others to achieve our goals.
• I will be open to change as it will support the Bosma Mission and Vision
• I will take risks when necessary.

Accountability

• I will arrive on time for my shift and be ready to work.
• I will help my coworkers.
• I will acknowledge my mistakes and work to correct them.
• I will work on solutions to problems and communicate them to my leader respectfully and collaboratively
• I will be willing to accept constructive feedback to improve my performance.
• I will perform to the expectations outlined in my role.

Innovation

• I will conduct myself at work in a way that creates a positive outlook.
• I will have an open mind to changes that provide benefits and opportunities to others.
• I will challenge myself to be curious and a lifelong learner.
• I will positively collaborate with others.