Events & Stewardship Specialist (5414C), College of Chemistry #88129

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth. We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

We invite applicants who are inspired by our Principles of Community and who are eager to be part of our exciting Strategic Plan, which charts Berkeley's next era of excellence.

Learn more about some of our accomplishments at Points of Pride.

Departmental Overview

The College of Chemistry is comprised of:

The Department of Chemistry
The Department of Chemical and Biomolecular Engineering

Both disciplines provide the opportunity and means for addressing major scientific and technological challenges, such as climate change, increasing the world's food supply, synthesizing new materials, and discovering and delivering important drugs. The College prides itself on a balanced approach to science, with research areas ranging from experimental to theoretical. Faculty in both departments are engaged in teaching and research in a wide range of applications and subdisciplines.

The College of Chemistry is consistently ranked as one of the best places on earth to learn, teach, and create new tools in the chemical sciences. This is no accident. It's the direct result of exceptional scholarship as well as thousands and thousands of donations from our loyal alumni, parents and friends. They make the College possible.

The College Relations and Development team within the College of Chemistry is responsible for supporting the research and educational priorities through private philanthropic support and bespoke engagement opportunities.

Position Summary

The Events & Stewardship Specialist assists in the execution and coordination of donor programming and stewardship activities in the College of Chemistry. This position coordinates event logistics, communication needs, and reporting functions.

Application Review Date

The First Review Date for this job is August 26, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Event Coordination - 40%

• Participate in event planning, including but not limited to timing, agenda planning, registration, transportation and parking, travel and hospitality and payment to vendors.
• Provide on-site and day of support, determines and coordinates staffing needs.
• Create and produce marketing material for including event descriptions, social media content, invitations, web copy, one-pagers, and slide presentations, ensuring materials align with College of Chemistry's brand standards and priorities.
• Assists Director of College Relations with development and implementation of event budgets.
• Ensure events adhere to University health, safety, and accessibility (ADA) protocols.
• Ensures smooth-running, including successfully recognizing and resolving potential problems in a timely manner using tact, sensitivity, discretion and political acumen.
• Ensure that events are executed within the allotted budget and meet deadlines. Work with CR&D Development Associate to track, report and reconcile expenses.
• Conduct post-event analysis through debrief meetings and surveys.
• Monitor registration trends and manage guest lists.
• Maintain and audit historical event data to identify trends and inform future event strategy.
• Data entry for event attendance and post-event engagement metrics in Salesforce/CADS.

Donor Relations - 30%

• Send correspondence to acknowledge donors and stewards for their financial support to the College by drafting letters, emails, and an annual report.
• Collaborate with University Development & Alumni Relations on gift acknowledgment letters, student scholarship/fellowship and faculty chair endowment reports. Initiate and support other donor stewardship activities and events.
• Contribute to improve and develop processes that support the donor experiences.
• Support the College Relations & Development's programs through the creation of data files and analyses. Collaborate with University Development & Alumni Relations on the integrity and usability of our data and database through the university's CRM.
• Ensure gifts and funds are administered securely and properly according to philanthropic best practices, campus policies, and laws. Collaborate with University Development & Alumni Relations and College of Chemistry Finance on gift and fund administrative needs.
• Analyze Prospector Reports to identify and prioritize high-potential donors for event invitations.
• Audit event-related data for accuracy, ensuring data is maintained for reporting purposes.
• Utilize design tools and templates to create visually engaging donor centric materials, such as event invitations, thank you messages, and briefings, to support bespoke engagement opportunities.
• Support for collaborative regional alumni programming; supporting strategic program development to engage alumni and donors.

Volunteer Engagement & Management - 25%

• Assist with the engagement of the Advisory Board and other volunteer leaders, including developing materials, drafting briefings, and coordinating logistics for meetings.
• Maintain records related to donor and volunteer programs, advisory boards, and a historical record of materials and collateral to inform future use and progression.
• Assist in preparing for donor and volunteer program events including meetings and events with a special focus on the leadership donor experience.
• Support for creation/management of alumni e-newsletters and broader alumni web presence.

Professional Development - 5%

• Engage in campus wide professional organizations, such as the University Development and Alumni Relations (UDAR) community, to share best practices and stay current on Berkeley specific processes and protocols for event management and alumni/ donor relations.
• Participate in CRM training and data management workshops to enhance reporting efficiency and technical proficiency.
• Attend workshops and external seminars focused on emerging trends in event management, technology, alumni/ donor stewardship and inclusive engagement strategies.
• Identify and pursue opportunities for skill building in project management and strategic communication to support the evolving needs of the College Relations and Development team.

Required Qualifications

• Knowledge of fundraising, donor relations, and public relations concepts, principles, procedures, and techniques.
• Enthusiastic about events, and unique and memorable customer experiences.
• Flexible work schedule permitted with supervisor approval.
• Skill in effectively meeting budget and time constraints.
• Systems thinking and problems solving within systems to maximize efficiency and outreach.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the College of Chemistry and campus; that is, for fundraising events, skills to provide excellent donor stewardship.
• Demonstrate ability to communicate clearly and succinctly, both in verbal and written communications.
• Proven ability to document systems and maintain archives of reusable templates and copy, demonstrating a future planning approach to institutional memory and workflow organization.
• Hospitality minded, reflecting a high-touch donor experience.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $32.57 - $35.92.

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Driving Required

• Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Other Information

• This position is eligible for up to 2 days/week remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.