Administrative Coordinator, SBM/AAEA

Executive Director, Inc.
United States, Wisconsin, Milwaukee
555 East Wells Street (Show on map)
Oct 21, 2026
Administrative Coordinator CLIENT ASSOCIATIONS: Agricultural & Applied Economics Association, AAEA, Society of Behavioral Medicine, SBM POSITION REPORTS TO: Executive Director, AAEA, Senior Program Manager, SBM POSITION(S) THAT REPORT TO YOU: N/A EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Non-Exempt (37.5 hours per week) ROLE TYPE/LEVEL: Entry Level COMPANY OVERVIEW: Executive Director, Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical, health, scientific associations and certifying bodies. Founded in 1962, our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clients-ranging in size from 200 to 21,000 members and certificants and growing. Client budgets range from $250,000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: https://www.execinc.com/about-edi CLIENT/DEPARTMENT OVERVIEW: Founded in 1968, the Agricultural and Applied Economics Association is committed to enhancing the skills, knowledge, and professional contribution of agricultural and applied economists and to the advancement of the profession. Members are employed by academic or government institutions, as well as in industry and not-for-profit organizations, and engage in a variety of teaching, research, and extension/outreach activities. Founded in 1978, the Society of Behavioral Medicine (SBM) is a non-profit organization that brings together multiple independent disciplines - from nursing, psychology, and medicine to public health - to provide new perspectives and progress on human behavior, health, and illness. JOB OVERVIEW: The Administrative Coordinator will be responsible for assisting in General, Membership, AAEA and SBM Employment Services, Communications and Annual Meeting Support. They will provide general administrative support to association staff and volunteers. POSITION RESPONSIBILITIES (18.75 hours/week): AAEA: Update and maintain listservs for 30+ Sections Set up and assist with promotion of occasional webinars Assist Membership Manager with merging duplicate records in database Responsible for processing reimbursements Set up forms for gathering applications and information from members Compile materials from members for annual elections, fellows, committee volunteers and winter meeting proposals Monitor posts and payments for the AAEA Job Board Serve as the Employment Services Committee Liaison Responsible for weekly blast email highlighting members mentioned in major news sources Assist in maintaining, updating and marketing the Annual Meeting mobile app Assist with Annual Meeting inquiries related to Visa letters, registration and certificate of attendance Assist in maintaining and responding to general client emails SBM Monitor the association's info email and voicemail box. Process membership dues, Annual Meeting registrations, and program tuition payments. Process invoices and payments from outside vendors, website advertisements, and other purchase orders. Liaison to councils, committees, and working groups as assigned, including the Organizational Partnerships Committee. Assist Senior Program Manager with Achievement Award and Fellowship nominations, and applications to the Leadership Institute, Diversity Institute, and Early-Career Researcher Mentoring Program. Manage the association's membership database. Provide technical support to users of the association's website. Schedule conference calls and maintain the association's shared calendar and contact groups. Other duties as assigned. AMOUNT OF TRAVEL REQUIRED: (total weeks per year): Two to three weeks per year. EDUCATION/EXPERIENCE Bachelor's degree preferred. Previous nonprofit management experience and/or familiarity with nonprofit boards of directors a plus. Work experience in an office environment, excellent oral and written communication skills, and strong proofreading skills. Experience working with Excel reports. Experience working with Blast emailing communications. Experience working on budgets preferred. PHYSICAL REQUIREMENTS: Some packaging and lifting up to 50 pounds. Ability to move quickly and frequently within the meeting facilities. WORK ENVIRONMENT: This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role ADDITIONAL INFORMATION: Some evening and weekend work may be required.