Job Summary Coordinate academic and administrative activities for PTRS and O&P, including student registration, academic records, course scheduling, graduation, student events, student calendars, student surveys, and departmental communications. Maintain accurate records and student rosters, monitor deadlines, and collaborate with University departments and external partners to support efficient program operations. The anticipated distribution of responsibilities is approximately 60% PTRS and 40% O&P. Essential Functions PTRS Academic Program Coordination (60%)
- Coordinate student communications and academic processes, including orientation, course registration, academic standing, enrollment changes, and graduation.
- Assist with course and laboratory scheduling, faculty assignments, examinations, and academic systems including CourseLeaf and Banner.
- Maintain accurate, confidential student records, program databases, cohort calendars, online resources, handbooks, and course materials.
- Organize student events and activities; support program committees, accreditation and reviews; and supervise assigned work-study students.
Orthotics & Prosthetics Program Coordination (40%)
- Provide administrative assistance to O&P students, faculty, staff, and program partners; coordinate meetings, events, room reservations, and applicant interviews.
- Process purchasing, invoices, reimbursements, P-Card reconciliation, and related financial documentation.
- Coordinate personnel paperwork, contracts, onboarding, honoraria, and patient model participation, records, and payments.
- Maintain program trackers and deadlines, support Advisory Board and annual activities, and follow up on operational requests.
Required Qualifications
- Minimum of a Bachelor's Degree in Higher Education Administration, Higher Education Development, Business Administration, Marketing, or a related field or the equivalent combination of education and work experience.
(Please review the Equivalency Chart for additional information.)
- Minimum of 3+ years of experience.
- Three or more years of progressive experience in a university administrative position.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft 365 applications, including Teams and SharePoint.
Preferred Qualifications
- Ability to work diplomatically and collaboratively with students, faculty, administrators, support personnel, vendors, and external partners.
- Ability to manage multiple responsibilities, prioritize competing deadlines, and maintain accurate follow-up systems.
- Ability to work independently, exercise sound judgment, and make appropriate decisions within established procedures.
- Strong attention to detail and proficiency in locating information through web-based resources.
- Experience with academic and administrative systems such as Banner, DegreeWorks, CourseLeaf, Blackboard, and University financial systems.
Physical Demands
- Typically sitting at a desk/table
Location
- University City - Philadelphia, PA
Additional Information
This position is classified as Exempt, grade I. Compensation for this grade ranges from $45,330 to $68,000 per year. Please note that the offered rate for this position will vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review. Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure. Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application. A review of applicants will begin once a suitable candidate pool is identified. |
Drexel University
Oct 30, 2026