Project Assistant Coordinator

Now hiring for a Project Assistant Coordinator

Location: Shreveport, LA

Salary: $40,000.00 - $50,000.00 per year

Schedule: Monday-Friday 7am-3:30pm

Put Your Project Assistant Coordinator Skills in Gear. We've Got Work.

Looking for Project Assistant Coordinator jobs in Shreveport where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

The Corporate Office Administrative Coordinator provides administrative and clerical support to project management, payroll, logistics, and safety teams from a centralized corporate office environment. This role plays a key part in ensuring accurate documentation, payroll support, workforce coordination, and compliance tracking across multiple projects. The position supports field operations remotely through communication, record management, and coordination with project teams, vendors, and internal departments.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate setting. If your skills and experience are a good match for this role please apply today. This opportunity is being offered by Staffmark to qualified candidates.

• Provide administrative support to project managers, logistics, and safety teams from the corporate office.
• Maintain document control by organizing, tracking, and archiving project records, reports, and logs.
• Prepare correspondence, memos, reports, and spreadsheets as requested by leadership.
• Collect, review, and distribute project documentation, delivery tickets, and daily reports electronically.
• Maintain corporate office filing systems and ensure documentation is accurate and up to date.
• Manage incoming and outgoing mail, express packages, and courier requests.
• Order and maintain office supplies to support corporate operations.
• Assist with scheduling meetings, interviews, and travel arrangements for employees.
• Payroll & Workforce Administration Collect, review, and verify employee timecards submitted from project sites.
• Assist with entering payroll data into company systems to support timely and accurate processing.
• Track workforce attendance, equipment usage logs, fuel receipts, and project-related expenses.
• Maintain spreadsheets and reports tracking labor hours, workforce data, and project costs.
• Support employee onboarding by ensuring new hire documentation, system access, and compliance requirements are completed.
• Serve as a liaison between field teams and corporate payroll or HR departments.
• Logistics & Safety Support Provide logistical coordination support by communicating delivery schedules and updates between vendors and project teams.
• Assist with coordinating employee travel, transportation, and lodging as needed.
• Support safety teams by organizing safety meeting documentation, training records, and compliance files.
• Coordinate ordering, tracking, and distribution of PPE through approved vendors.
• Help coordinate company meetings, trainings, and corporate or project-related events.

Education Requirements

• High school diploma or GED preferred unless otherwise specified.
• Additional education, certifications, or vocational training may be beneficial depending on the position.

Experience Requirements

• Ability to follow written and verbal instructions accurately.
• Strong communication, organizational, and problem-solving skills.
• Ability to work independently as well as part of a team.
• Commitment to quality, safety, professionalism, and dependable attendance.
• Ability to learn new processes, procedures, equipment, or software as required.
• igh school diploma or equivalent required.
• Prior experience in an administrative, clerical, or coordinator role preferred.
• Experience supporting construction, engineering, or project-based environments is a plus.
• Technology Proficiency
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with document management systems or construction/project management software is preferred.
• Communication Skills
• Strong written and verbal communication skills.
• Ability to interact professionally with internal teams, vendors, and external partners.
• Organizational Skills
• High attention to detail with strong time management and multitasking abilities.
• Ability to manage multiple priorities in a fast-paced corporate environment.
• Independent Work
• Self-motivated, proactive, and able to work with minimal supervision.
• Safety & Compliance
• Familiarity with OSHA guidelines and compliance documentation is a plus.

Preferred Qualifications

• Previous experience in a related industry or similar position is preferred.
• Experience working in fast-paced, customer-focused, manufacturing, warehouse, administrative, or professional environments is beneficial depending on the assignment.
• Relevant certifications, technical training, or specialized skills are considered an asset.
• Individuals who demonstrate adaptability, professionalism, strong work ethic, and a willingness to learn are well positioned for success as a Project Assistant Coordinator.

Physical Capabilities

• Physical requirements vary by assignment and will be discussed during the hiring process.
• Candidates should be able to safely perform the essential duties of the position with or without reasonable accommodation.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Marvin's Take? Fast and Straightforward

"They get you on the job fast." - Marvin, Staffmark Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.