Workplace & Space Planner

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Summary

The Workplace & Space Planner is responsible for the planning, design coordination, and ongoing management of space utilization at our corporate headquarters housing 750+ employees. This role serves as the primary point of contact for all space-related decisions, translating business needs into efficient, functional, and engaging workplace solutions. The ideal candidate balances data-driven space analytics with a strong understanding of employee experience and operational efficiency.

Key Responsibilities

Space Planning & Design

* Develop, maintain, and optimize comprehensive space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms

* Translate headcount projections, departmental growth plans, and workforce strategies into actionable floor plan configurations

* Coordinate interior space design concepts with external architects, interior designers, and project managers

* Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies

* Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations

Space Data & Analytics

* Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system

* Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions

* Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility

* Provide data-driven recommendations for space consolidation, reconfiguration, or expansion

Stakeholder Collaboration

* Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs

* Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs

* Collaborate with the IT and AV teams to ensure technology infrastructure aligns with space design (conference room tech, power, connectivity)

* Support leadership with scenario planning and "what-if" analysis for potential real estate transactions or organizational restructuring

Project Coordination

* Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion

* Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget

* Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle

Standards & Compliance

* Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture

* Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations

* Maintain up-to-date as-built drawings and floor plan documentation

Qualifications

Education

* Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field required

* NCIDQ certification, LEED AP, or CFM (Certified Facility Manager) designation preferred

Experience

* 3+ years of related experience in corporate space planning, workplace design, or facilities management

* Demonstrated experience managing space for a large-scale corporate environment (500+ employees preferred)

* Proven track record managing MAC processes in a fast-paced, dynamic organization

* Experience with hybrid workplace strategy development is highly desirable

Technical Skills

* Technology Proficiency in AutoCAD, Revit, or other systems for space planning

* Proficiency in Microsoft Office Suite including Excel (pivot tables, data analysis), PowerPoint, and Teams

* Familiarity with space utilization sensors or badge-based occupancy analytics tools is a plus

* General understanding of building systems (HVAC, electrical, structured cabling) as they relate to space planning

Core Competencies

* Analytical Thinking - Ability to interpret complex data sets and translate insights into strategic recommendations

* Communication - Strong written and verbal skills; ability to present plans and proposals to senior leaders

* Project Management - Organized, detail-oriented, and capable of managing multiple projects with competing deadlines

* Relationship Building - Collaborative approach with the ability to influence without authority across departments

* Problem Solving - Creative and resourceful in identifying space solutions within real constraints (budget, footprint, timeline)

Working Conditions

* Office-based role at corporate headquarters; on-site presence required minimum 4 days per week

* Occasional after-hours availability required for large move events or critical project milestones

* Minimal travel to other company locations as needed (estimated <10%)

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.