Administrative Assistant - Payroll

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role: Administrative Assistant - Payroll

We are looking for a talented Administrative Assistant who has a passion for quality construction to join our Payroll Department. This position is responsible for providing administrative payroll and union support to ensure accurate, timely, and compliant employee records, supporting extensive data verification, reporting, auditing, and serving as an additional resource for payroll inquiries. Collaborate in maintaining payroll practices that comply with applicable federal, state, and local regulations, wage and hour requirements, tax reporting standards, and collective bargaining agreements.

What You'll Do

- Verify payroll onboarding and union data for accuracy

- Validate child support and garnishment payments for compliance

- Verify employee payroll records, including new hires and terminations

- Recognize potential discrepancies and communicate findings

- Initiate contact with designated field and satellite office personnel in support of collecting information for payroll uploads

- Respond to general employee payroll enquiries and distribute accordingly

- Prepare weekly, monthly, year-end payroll and union reports

- Assist in weekly audits for accuracy, completeness, and compliance

- Collect data and prepare KPI payroll reporting

- Compile, merge and distribute paper and electronic forms

- Schedule, record and translate meeting minutes

- Aid with special projects from Payroll Supervisor

- Validate and distribute payroll mail correspondence

- Handle sensitive payroll information with discretion and security

What You'll Bring

- Thorough knowledge of general office procedures and practices

- Demonstrated multi-tasking and data entry skills, and prioritizing

- Strong attention to detail and commitment to data accuracy

- Ability to anticipate and meet internal customer needs

- Ability to work independently and meet deadlines

- Solid communication, organizational, documentation and interpersonal skills

- Knowledge of JD Edwards (JDE), UKG, ADP, Workday, Oracle, or other payroll systems preferred.

- Intermediate Microsoft Excel skills including formulas, sorting, filtering, and reconciliation activities.

- High School Diploma or Equivalent (Education beyond High School preferred)

- 1-3 year of administrative and/or clerical support experience

What You'll Get

- 401(k) with company match (Traditional & Roth)

- Paid Holidays and PTO

- Medical, Dental, and Vision

- Flexible Spending Accounts

- Health Savings Account

- Accident Insurance

- Hospital Indemnity Insurance

- Critical Illness Insurance

- LifeLock Identity Theft Protection

- Employee Discounts

- Short-Term & Long-Term Disability

For more benefit details click here!