Research Group Administrative Assistant - 142097

Under general supervision, the Research Program Administrative Coordinator provides administrative and operational support for several research programs at the University of California San Diego. These programs involve collaboration among the School of Public Health, the Department of Psychiatry, and the Dissemination and Implementation Science Center (DISC) within the Altman Clinical and Translational Research Institute (ACTRI).

The position coordinates travel arrangements for research staff and community partners, including Concur travel requests, reimbursements, and reconciliations. Additional responsibilities include processing purchasing and reimbursement transactions and reconciling expenses related to human subject payments, supplies, and meetings.

The coordinator organizes and schedules recurring weekly, monthly, quarterly, and annual meetings; communicates with diverse partners regarding meeting logistics and agendas; and prepares and distributes meeting summaries. The position also coordinates webinars, conferences, and workshops.

Additional duties include assisting with pre-award and post-award administrative activities and reporting; supporting website updates and newsletter development and distribution; coordinating the onboarding of research interns; preparing marketing and dissemination materials; formatting manuscripts for journal submission; programming and maintaining REDCap projects; and assisting with research data collection activities as needed.

• Strong interpersonal skills needed to interact effectively with a diverse audience in-person and virtually, exercising tact and diplomacy with emphasis on flexibility and professionalism and ability to act with discretion regarding sensitive and confidential matters.

• Proven ability to organize and prioritize work effectively with large volume and multiple responsibilities to meet deadlines and changing priorities.

• Demonstrated ability to work with detailed information in an accurate manner within established deadlines.

• Skill in developing, implementing and maintaining record keeping and effectively organizing computerized files and information.

• Proven skill in utilizing numerous computer systems, software and applications including MS Word, Excel, Acrobat, Google, PowerPoint, Zoom.

• Excellent grammar and writing skills. Ability to communicate clearly and effectively in person and virtually.

• Demonstrated experience and skill to work independently using good judgment.

• Experience coordinating meetings and special events including logistics: e.g. audio/video equipment, space scheduling, catering, etc.

• ExperiencewithUCSDConcurtravelrequest/travelreports.

• KnowledgeofUCtravel regulations and use of online systems.

• KnowledgeofUCfederaltraveladministration.

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check.