Hospitality Events Coordinator

Living Our Values
All associates are guided by Our Values. Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values. We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

Why Join Us

• Career Growth: Advance your career with opportunities for leadership and personal development.
• Culture of Excellence: Be part of a supportive team that values your input and encourages innovation.
• Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs.

Total Rewards
Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards. Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave. Discover more about what we offer by visiting our Benefits page.

A Day In The Life

The Hospitality Event Coordinator under the leadership of the Manager, Hospitality and Associate Services, will provide hospitality and guest services to associates and visitors of the Friedkin Affiliated Companies. The Coordinator will interact with guests and maintain security by logging all building visitors and issue visitor passes. The Coordinator will also be responsible for operating the main company telephone switchboard, maintain and coordinate meeting room bookings for associates and executive meeting setup, including catering setup assistance.

Essential Functions

• Confirm and execute internal meetings requests and special events setups for internal clients.
• Schedule and assist with coordination of executive meetings, coordinate menu/catering, proper setup and assist in house caterer with executive set-ups for coffee and water.
• Support planning and execution of internal special events, developing ideas, purchasing items for events, and assisting with signage and decor.
• Reception desk coverage, including greeting and credentialing VIP's, guests and handling guest questions and concerns.
• Monitor Lobby area for cleanliness and Coffee Bar to ensure accessibility of refreshments and supplies.
• Ensure building policies and procedures are consistently enforced, notify appropriate management of any deviations, if they occur.
• Operate the main company switchboard and update switchboard phone systems/messages as needed.
• Purchasing responsibilities related to departmental and event needs such as vendor set up, supply ordering, payment and expense reporting.
• Maintain and update master hospitality calendar daily.
• Assist with and confirm onsite catering requests.
• Reporting of departmental KPIs (Key Performance Indicators).
• Small meeting contracts to include initiation, review and implementation for independent projects or in collaboration with hospitality event coordinators or working with Procurement.
• Internal website content management.
• Other duties as assigned.

What We Need From You

• Associate's degree plus 1-3 years of experience in a similar role, or equivalent combination of education and experience
• Bachelor's degree preferred
• Strong knowledge of Microsoft Office suite required, particularly Outlook, Word, Publisher and Excel
• Ability to multi-task and adapt to needs of both clients and associates in a professional manner
• Exceptional organizational skills with strong ability to multi task
• Ability to show discretion in handling confidential information
• Ability to work with varying levels of management; excellent relationship management skills
• Ability to set priorities and meet deadlines
• Strong technical aptitude - ability to utilize and leverage technology and systems
• Good judgement, problem solving skills and initiative

Physical and Environmental RequirementsThe physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

Join Us
The Friedkin Group and its affiliates are committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with disabilities. If you have a disability and would like to request an accommodation, please contact us at TalentAcquisition@friedkin.com. We celebrate diversity and are committed to creating an inclusive environment for all associates.
We are seeking candidates legally authorized to work in the United States, without Sponsorship.

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